Conferences

Aitken Spence Conventions & Exhibitions is well recognised for its flair and creativity when it comes to designing and planning a conference. Not only should the event be memorable it should also be regarded as a totally unique experience.

We are experienced in meeting the needs of international delegates, sponsors and presenters. Aitken Spence Conventions & Exhibitions offers a full range of conference management services, from initial planning to post conference. Services are tailored to meet your specific needs and objectives, saving your valuable time and money, while maximizing the benefit to your delegates, sponsors and your organization.

As the very first professional conference organizer in Sri Lanka, Aitken Spence Conventions & Exhibitions continues to pioneer the industry with the most complete conference management service available.

Aitken Spence Conventions & Exhibitions can offer a complete conference organizing service covering all aspects of your conference, or alternatively a limited service providing exactly the level of back-up service you require.
We make organizing a conference easy. We will design a specific package to suit your outcomes and objectives so as to get the best out of your conference. We provide value, peace of mind, seamless delivery and return on investment. Our personnel will be on site throughout your entire conference to provide continuous support.

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Services we offer for a Conference :

  • Preparation Of The Conference Budget
  • Preparation Of The Work Schedule
  • Contracting Of Venues For The Conference
  • Contracting Of Web Developers & Hosting of Website.
  • Contracting Of Audio Visual Equipment
  • Assistance To Select Paper Presenters & Abstract Submission
  • Contracting Of Accommodation
  • Processing Of Hotel Accommodation Requests
  • Correspondence With Local & Foreign Delegates
  • Processing Of Registrations
  • Liaising With All Printing Assignments
  • Assistance To Canvas For Sponsorship To The Local Organizing Committee
  • Signage At The Venues
  • Arranging All Social Functions
  • Contracting Suitable Suppliers For Kit Bags / Name Tags Etc
  • Liaison Of Meal Arrangements At The Venues
  • Onsite Registrations Services
  • Arranging Of Ground Transportation From Hotels to Venues & Return
  • Meet, Greet Service At The Airport
  • Arranging Of Return Airport Transfers
  • Arranging Of Cashiering Services
  • Monitoring Income & Payments
  • Preparation Of The Final Statement Of Accounts

For more information, please contact us.

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